Schuylerville Area Chamber of Commerce
PO Box 80, Schuylerville, NY 12871
Minutes of the Regular Meeting
Tuesday, April 24 2018, 6:30 PM
Gates Room, Saratoga Town Hall
Spring Street, Schuylerville, NY
The meeting was called to order by Dave Roberts at 6:33 PM
Present: Nate Darrow, Cindy Wian, Sue Bobinski, Lorraine Thompson, Jose Hodge-Saaverdra, Marla Hodge, Deb Mathis, Michelle Starkowski, Dermott Jinks, Tim Holmes, Julie Stokes, Ashley Armitage, Marie Foster, Bob Foster, Walter Grom, Mary Roberts, Drew Alberti, and Dave Roberts
Secretary Christina Myers was unable to attend and the minutes of the March 26 meeting were not available.
Treasurer Nate Darrow reported that a new manual, double-entry bookkeeping system was being implemented as the Chamber was hosting several dedicated funds used to support specific projects. These were identified as the Easter Egg Hunt, The Village Tree Program, and Research fund for the exploration of additional heritage tourism opportunities. The current bank balance is $5,718
Membership Chair D. J. Jinks and Dave Roberts explained the new membership recruitment materials and how they were intended to be used. Dr. Jinks placed 3 X 5 cards, each containing the name of one individual existing member or potential member, on a table. Meeting attendees were asked to select from among those cards the names of people that they would be willing to personally contact. A three-page membership “package” for each was matched with the cards and the selected names transferred to a control sheet to be retained by Chairman Jinks. This process will be repeated at the up-coming meeting of the SSBA and until all cards are covered.
Sue Bobinski, Cindy Wian, and Lorraine Thompson presented their reactions to the data collected at the Open community meeting held at the Am. Legion. Their agenda called a “Sunset Review” included the successive distribution of six documents based on the input received at the community meeting.
A summary of the “Strengths and Weaknesses” that were posted on sticky notes by the participants at the meeting.
A list of the “mission statement” ideas posted at the meeting with the troika’s boiled down suggestion: “To enhance our community together to build a vibrant economy.” This document also proposed their suggestions for a “vision statement”
To promote and support member businesses and organizations and respond to their needs
To be a champion of private enterprise, promoting membership viability, recognizing business and community achievements
To provide leadership and unify the voice of the business community and to serve as a pro-active liaison to governmental and regulatory entities
To enhance quality of life
To promote heritage tourism
They also suggested a “motto” ‘BUILDING A BETTER COMMUNITY’
Their next document contained their top ten recommendations.
Professional development workshops
Communications (newsletter, website, Facebook, Map, Calendar)
Signage – starting with an inventory
Membership value enhancements
Local accommodations inventory
Signature events (collect and combine lists and calendars from all goings-on)
Itemize what CSSC and SCCC can offer SACC/SSBA
Marketing plan for long-term vision
Provide public updates on dredging activities
Address Village Park dog waste problem
A sample community-wide organizational chart of how the Chamber could see itself fitting into the social/civic fabric of the area was presented. It demonstrated a view of the Chamber as a “hub in a wheel”, a “conduit agency acting between the many regional organizations that have (or could have) a major impact on our community AND the local groups which would benefit from and contribute to joint activities.
A sample calendar “What’s Happening in the Schuylerville Area” was presented. The idea being to capture and disseminate the information from which both the entities sponsoring an event AND the entire community would benefit from region-wide awareness of the many things already happening here.
A simple format for an easy to understand budget was suggested so that all members could easily become aware of the use of Chamber funds and their potential.
Finally, a draft marketing plan was outlined which began with Market Analysis and ran through Marketing Strategies and budgetary considerations.
Lively discussion followed the presentation of each document. All participants found both the presentation and the discussion to be extremely productive and a solid foundation upon which to build the new, un-folding chapter in the endeavors of the now joined SACC and SSBA. Lorraine Thompson will “adjust” the documents based on the interactions that took place tonight and Marla Hodge will post the results on the SACC web-site and FB pages of both organizations.
Signature Event: Lilac Weekend to coincide with Mother’s Day May 12 and 13. Mary Roberts reported that she plans to once again cut sample blooms from some of the Schuylerville collection of Lilac cultivars for display (hopefully at ‘Revibe’). The Sandwich poster boards with map pockets will be placed on the sidewalks. The Turning Point Rotary will be selling ‘Hello’ lilacs as a fundraiser for its International Student Exchange Program at several different locations in the Village. The price is $9.95. Old Saratoga Mercantile will be hosting its sell-out “meeting with baby goats,” with shuttle-buss service from the parking lot at the Corn Maze.
Dave polled the Board on the idea that we should present a decal/sticker to all members who join/renew. Consent was unanimous without discussion.
The meeting was adjourned at 8:10 PM
Respectfully submitted: Charles Dumbphry, acting minute taker