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March 31, 2017

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Schuylerville Area Chamber of Commerce


PO Box 80, Schuylerville, NY 12871
Minutes of the Regular Meeting of the Board, Tuesday, July 31, 2018, 6:30 PM
Saratoga Town Hall


The Meeting was called to order at 6:30 sharp by President Dave Roberts. Present were Julie Stokes,
Dermot Jinks, Ken Macica, Tim Holmes, Walter Grom and Rob Chrust
Minutes of Meeting of June 26, 2018 were amended to reflect the fact that Rob Chrust WAS in
attendance and adopted as amended.
There was no Treasurer’s Report as Nate Darrow is travelling.
Under Correspondence Dave Roberts read a letter from Christine Myers who regretted that she
needed to resign as Secretary due to business and family pressures. Her resignation was accepted with

Dr. Jinks reported on the status of the membership recruitment drive, presenting a document that best
represented his estimate of the current paid membership delineated by previous members and “new
faces”. He also listed names of previous members who had not yet responded and a list of prospectives
who have yet to be contacted or to sign up. His report on the track record of the “captains” who had
volunteered to contact prospectives was also included. Julie Stokes was awarded the prize for the best
performance with 100% of her prospectives having signed up. He rewarded her with a gift certificate
to Hoffman’s Car Wash.

Dave Roberts, Tim Holmes and DJ Jinks reported on the Meeting between the S.W.A.T. Team and the
Executive Committee which took place on July 12 th at OS Mercantile. A resulting document titled “Roles and Responsibilities” drafted by Cindy Wian. Was distributed. The document clearly defines the
expectations for those elected as officer of the Board to wit: The President, Vice President(s),
Secretary, and Treasurer. The report goes further to suggest that the Treasurer be assisted by a
“Financial Secretary” who would serve as bookkeeper. Another new position was also suggested that
being someone in the role of “Executive director.” As proposed, the Executive Director
“would administer the programs of the Chamber under the direct supervision of the Board of
Directors. The ED would be an ex-officio member of all board and committees, and responsible
to prepare an annual report of the activities of the financial status of the Chamber for
presentation at the annual meeting. The ED would be responsible for the hiring of staff and for
staff management subject o regulation of the Board of Directors.”

The report was taken under review and is attached herewith for consideration of the general
membership. The suggestion for the addition of the position of Financial Secretary was
approved unanimously. The Board was very interested in the possibility of creating an
Executive Director position possibly 10 hours a month for roughly $15/hr. This person would be
tasked with taking over the responsibilities of notices of meetings, securing space, drafting
minutes, collecting and distributing mail and notices, and expediting internal communications

between officers, members and committee responsibilities. It was suggested that perhaps a
staff member from an existing member organization might be interested in taking on this very
part time position in addition to their other obligations.

Up-coming Events were discussed in turn: Turning Point Parade, 18 th Century Day, Cardboard Boat
Race, Burgoyne’Bridge 5 K, Canines in the Park, and the Vet’s Revolutionary Run
The Board was remined of the SSBA Meeting Aug. 2, at the Gateway Visitor’s Center 9am
Dr Jinks reported that the decal to be offered in acknowledgement of membership is in the final stages
of completion.

Dave Roberts reported that in anticipation of a 20% increase in the cost of the Chamber’s liability
insurance policy, he had placed the policy “out to bid.” Amsure, our agent, was able to re-negotiate
our coverage such that we actually saw a decrease in the policy’s premium from the previous year.
Julie Stokes gave a detailed report of the activities of an ad-hoc committee formed under her
leadership to address the environmental challenges of the Old Champlain Canal. The canal serves as
the repository of all Village storm water and has been shown to contain PCBs. The canal is silted-in and
does not flow thereby threatening to breach an dump its contaminated sediments onto the playing
fields at Ft. Hardy park and/or the well fields of the Village water system. Due to the presence of the
contaminants, the Village is prohibited from remeliorating the condition using its own forces. Together
with Tom Wood, the Town Supervisor, Dan Carpenter, the Village Mayor, and Peter Goutros, an
environmental engineer who donated his services, the committee successfully got the ear of the
Regional Director of the Environmental Protection Agency. It was suggested that in order to mobilize
the funds necessary to test and determine remediation, it would also beneficial to know what other
beneficial impacts a remediated canal would have on the greater community in addition to the storm
water concern. To this end, a document was prepared by the committee using the services of the L.A.
Group and $7,000 in funds from the Town’s Empire State Trail Grant to develop a document
demonstrating the great economic potential of such a project. Julie Stokes distributed a copy of the
document which the group has already presented to the EPA. She also reported that testing of the old
canal from Rt. 29 to the North end of the Curtis property will likely be done this Fall with results
published in March. The Board was both impressed by and appreciative of the all the efforts expended
in this endeavor.

There being no further business the meeting was adjourned at 7:35 PM

Respectfully Submitted,
Rutherford B. Hayes, acting Secretary.

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