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September 29, 2018

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September 29, 2018

Schuylerville Area Chamber of Commerce


PO Box 80, Schuylerville, NY 12871

Minutes of the Regular Meeting of the Board, Tuesday, August 28, 2018, 6:30 PM
Saratoga Town Hall

The Meeting was called to order at 6:30 sharp by President Dave Roberts. Present were Julie Stokes,
Dermot Jinks, Tim Holmes, Lorraine Thompson, Dave Cummings
Minutes of Meeting of July 31, 2018 were read. Dermot Jinks made a motion to accept the minutes as
read, seconded by Julie Stokes. So passed.

Treasurer’s Report was presented by Lorraine Thompson, acting financial secretary in absence of Nate
Darrow. A copy of the new financial report was provided to the attendees outlining the current funds
with a delineation of the monies in the General Fund plus each specific fund. In addition, a sample
budget was presented to the group. Discussion ensued. Membership verbally approved the new
Financial Secretary report indicating the transparency of the Chamber’s Funds. The budget will
continue to be developed during this fiscal year with the goal of having a finalized budget for the next
year. It was suggested that a pdf of the report (with personal information redacted) be considered for
posting on the Chamber website. Lorraine Thompson will follow up.

Membership Committee: Dr. Jinks reported on the status of the membership recruitment drive. He
reports memberships continue to trickle in. Discussion regarding how to manage a future membership
drive using the information learned with this drive.
SSBA Meeting: August 2 nd at the Gateway Visitor’s Center – agenda to include an update on the Center.

Turning Point Parade: was a huge success

18 th Century Day: was the usual great success


Cardboard Boat Race: great time had by all.


Acknowledgement of Membership - Decal

Feedback from “Roles and Responsibilities” - discussion from July Meeting. Members liked the idea
presented of a paid position for a very small number of hours per week for the main purpose of serving
as an Executive Director of the organization for the purpose of managing meetings, enhancing
communication, acting as a liaison with other Chambers and organizations within the area, etc. It is
realized that there would need to be a budget line item for the cost of this position. More discussion
will follow with the possibility of implementation at a later date (perhaps in the next fiscal year) if there
is a continued interest.

Upcoming Events:
SSBA Fall Festival: The Chamber was hoping that a representative from the SSBA would be present at
the meeting to share the plans for the Festival. Dave provided a copy of the letter from Heather
Longacker outlining the events, including a request for sponsorship. Discussion following as to how the
Chamber can be an active participant. It is felt that there is a need for the SSBA group to outline a

budget for funding including revenue and expenses to be fiscally responsible. The Chamber will
continue to provide the funding stream through the treasury.
Dave Cummings made a motion to provide the SSBA with the insurance needed for the event,
seconded by Julie Stokes. So passed

Burgoyne Bridge 5K

Canines in the Park – Hudson Crossing Park event

Vet’s Revolutionary Run: 11/3/18 - This is sponsored by the County Veteran’s Service Office. Dave
Cummings reported on the organization’s attempt to make the run “more exciting.” There is going to
be the addition of cannons. They are looking for a person to run the 5K. Dave Roberts suggested a
person and will provide Dave C with contact info.
Maria reminds the group that the website has “Happenings” and “Featured Events” pages/links. She
is asking for input from Saratoga Apple, the Corn Maze and the HC Park and amy other topical postings.

Just email Maria with details to post.

Julie Stokes provided an update on the latest information regarding the testing of areas around the
river and canal including the recent mud testing completed on the parking lot that flooded prior to the
Turning Point Parade – the good news was that no PCBs were found. The EPA will be announcing the
sediment testing of the old canal to determine contaminants next week with the final results in March.
The town was awarded an Empire State Trail Group Grant of $160,000 to develop an extension of the
EST in Schuylerville. Julie will keep the Chamber informed of the progress.
There being no further business the meeting was adjourned at 7:50 PM

Respectfully submitted,
Dr. Jinks, acting secretary

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