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SEPTEMBER 2018 CHAMBER MINUTES

October 16, 2018

Schuylerville Area Chamber of Commerce

 

Minutes of the Regular Meeting of the Board,

Tuesday September 25, 2018, 6:30PM
Saratoga Town Hall


The Meeting was called to order at 6:30 sharp by President Dave Roberts. Present were
Lorraine Thompson, Rob Chrusi, Tom Holmes, Walter Grom, Dave Cummings, Ken Macica, Julie
Stokes and Heather Longacker, Alissa Woods.


Minutes of Meeting – August 28. Approved as distributed and amended by Lorraine.


Financial Report: Lorraine distributed the financial report and described columns in which the
income and expenses are placed. The SSBA funds will be placed in a similar column. In this way
the Chamber provides transparency for all income and expenses. Board thanked Lorraine for
continuing to provide the information in a usable and understandable format.

 

Insurance: Dave Roberts reviewed with our insurance carrier the SSBA’s Fall Festival and that
the Chamber was asked to provide coverage. He was advised that we should have a resolution
naming the SSBA as a Committee of the Chamber. After discussion:

 

Dave Cummings proposed the following motion;
In accordance with Article VI “Committees” of the By-Laws of the Schuylerville Area
Chamber of Commerce.
Per Section 1: The President and the Board of Directors hereby appoints the
unincorporated group known as “The Schuylerville Small Business Association” (SSBA)
as a committee of the Chamber to carry out certain programs of the Chamber and to
undertake projects delegated to them by the Board, and further…
Per Section 2: The aforesaid committee shall continue in existence until, in the opinion
of the Board of Directors, it is deemed wise for it to discontinue.
The Motion was seconded by Tim Holmes. All Ayes.


Schuylerville Small Business Association: Heather reported on meetings that the SSBA held to
formalize the groups role and responsibilities within the Chamber. They requested two
members of the SSBA be added to the Board of Directors with the understanding that one of
the two would attend each meeting of the board. They also requested a more defined role in
the SACC. After discussion and review of the by-laws the following motions were made.
Heather Longacker and Alissa Wood were nominated as members of the board with
terms of ??? Moved by Lorraine, second by Walter. All Ayes

 

The Board discussed the appropriate role of the SSBA and the following motion was made;
A board representative of the SSBA will be a member of the Executive Committee of
the Chamber of Commerce. Moved by Heather, seconded by Julie. All Ayes.
Reports: Dave showed us the new membership decals – 2018 membership! After discussion it
was felt that they should be mailed to members in good standing.


Membership Drive: Board reviewed the process by which the Chamber altered its membership
categories to encourage SSBA members to become members of the chamber. To date, not
many new members of the Chamber. If the chamber is to take on additional costs and
responsibilities to support SSBA activities – we need to expand our membership. Heather and
Alissa discussed methods to encourage membership.


SSBA Small Business Certificate: Heather distributed the gift certificate program that has been
designed with the assistance of Glens Falls National Bank. A number of businesses have agreed
to be part of the program and they expect to roll it out at the Fall Festival. Board discussed the
chamber’s role. Heather said it is an experiment and will be reassessed after the festival. Dave
R delegated to Heather responsibility to initiate the program and report on its results at the
next board meeting.


Projects needing leadership and volunteers:
 St. Nicolaas Festival – Dave R and Mary will not be taking charge of the event this year.
If there is an interest in continuing the festival it will need a new chair.


 Fiberglass horses – need to be removed before snow/ice and placed in safe storage.
Ken Macica agreed to remove the horses and move to storage. Most felt there was no
safe storage in the bay we rent from Town Hall. The Gateway VC seems like a good
solution for this winter. Dave R has key.


 Sidewalk Bicycles – If they are to be retained – they need to be repaired and repainted.
Dave R doesn’t want to do any more although he is willing for them to remain on his
land. Lorraine said she has some ideas.

 

Website: Maria reminds us ALL that the website has “Happenings” and “Featured Events”
pages/links. Please go on the website and send her information.


Other/New/Old Business:
Dave Cummings announced that October 4 is the Saratoga County Chamber of Commerce
2018 Saratoga County Business to Business Expo at the SS City Center. 3:30 to 7:00pm. Dave
Roberts has the entrance pass (free). Contact him if you want a copy.

Julie announced that Hudson River Valley Greenway has increased the town’s Empire State
Trail grant from $140,000 to $205,000. The trail will be constructed from the foot bridge over
Fish Creek, north to Reds Road. It will pass between the Gateway VC and the old canal. The
other portion of the grant will be for a path around the gate at Hudson Crossing. Mayor
Carpenter has obtained a private commitment of $30,000 in materials or costs. LAGroup is
doing the final design of the trail and we expect to bid portions of the project in late December
early January with construction in the early spring. Town(s) and village forces will do some of
the work to stretch the funds as far as possible.
Julie also stated that Gary Klawinski with the EPA has assured her that they will be doing more
testing of the sediments in the old canal this fall.


The Next meeting of the Board of Directors is Tuesday October 30 at 6:30 pm.
The meeting was adjourned at 7:30pm

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